Friday, 25 September 2009

Only Ask, if you Want to Know the Answers

There is one good thing about surveys: they make you think. Actually, that is not always a good thing. Thinking may be good; the resultant thoughts may be -- to say the least -- counterproductive.

Survey and response

Years ago, I was an employee within Water Corporation, a major government organisation. The organisation decided to run an "employee satisfaction" survey; they were all the rage, at the time. As I completed the form, I began to think.

"Is the work rewarding?" I wondered, because that was the question.

"Is my manager competent?" I wondered, because that was the general thrust of several questions.

"Is this a good organisation in which to work?" I wondered.

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All good questions. All questions that the organisation hoped to answer. Two out of three of my thoughts -- my own answers to the employee satisfaction survey -- caused me to think, "I am not satisfied here; why do I stay here?"

Up till then, I had felt quite happy in my work. I had never really questioned my motivation to work, never wondered if there were better things that I could be doing.

The employee satisfaction survey had brought -- to my conscious mind -- all of the points which made me a dissatisfied employee.

Interestingly enough, I was not alone. At least, I was not alone in being dissatisfied. Within a few months, the organisation had begun various actions and activities which were intended to raise employee satisfaction within the organisation.

No matter that, within two years, a large percentage of the employees had been sacked, made redundant or transferred out with outsourcing contracts... The organisation had noted the problems and taken positive action.

As for me... I had been made consciously aware -- by an "employee satisfaction survey" -- of the large number of unsatisfactory aspects of my employment.

Survey and deny

Several years later I had been outsourced: my employment transferred to GECITS, a large, multinational, private enterprise. This was part of the contracted outsourcing of services. The multinational ran its own employee satisfaction survey.

Once more, the survey questions made me think. Is the work rewarding? Is my manager competent? Is this a good organisation in which to work? This time the answer to all three was, "No."

Again, I was not alone in my views: the majority of employees were highly dissatisfied with the employer. How did we -- employees -- know about the general dissatisfaction?

Well, for one thing, the survey made "employee satisfaction" a matter for discussion. Because we had been asked the questions, we thought about our answers and we discussed, in general terms, our responses.

There was a second, even stronger, indicator that this large, multinational, private enterprise had discovered high levels of employee dissatisfaction: we heard nothing of the results. There were senior management denials. Top management evasions. Vague promises of future publication of analyses. (The survey had clearly promised that all overall results would be distributed to all employees.) The topic was gradually glossed over, no results were ever published. Managers -- but not employees -- gradually moved the topic from the back-burner to right off the stove.

Oh, and a few of the worst managers were promoted.

Survey, whitewash, repeat

This multinational had proudly announced, that every employee was surveyed for satisfaction and the results published, every year. It was one of the things that made the organisation such a great place to work. Well, after the bad results of the first survey, it was two years before we were surveyed again.

Again, the survey questions made me think -- negatively. Again, the feeling at ground level was not good. This time, some broad and bland, high level results were published. There was no obvious action to improve employee satisfaction. (Except the usual, "publish an employee newsletter," which went nowhere.)

A few years later, the organisation solved its employee dissatisfaction problems: we were sold.

Survey and so what

A few years later, I was working for government again, at ECU, a university. There was another employee satisfaction survey.

This time -- as the questions caused me to think about my employer -- there were just a few issues. In general, I was happy in the work, but the survey reminded me of areas where I was not happy.

Overall, I was satisfied. Other employees in this university seemed to have a similar attitude: some complaints, but overall satisfied. The management response matched the employee satisfaction: "Oh, okay, we'll do nothing."

I was left with a vague feeling of dissatisfaction, though I had started the survey with an overall feeling of employee satisfaction.

Thinking about higher education

Which brings me to my latest survey. It was just last week...

I graduated with a Doctorate from a so-so university. A group of universities are asking their "higher degree" graduates, "Was it good?" Once again, the detailed questions made me think.

"Was it a good course?" Yes! The content was interesting and challenging. The lecturers were competent and knowledgeable. I found that the study was worthwhile -- for personal learning.

"Did the degree help you in your work?" Well, no. My first -- undergraduate -- degree helped me get my first job. After that, employers were not interested in degrees. What is your work experience, they wanted to know. (Just a few times, I had tried to use some of the methods learnt at university. "We don't do that here," was the standard response.)

"What advice would you give to potential students?" the survey asked. Get one degree, get a job, I responded. Get the experience, stay in a standard career path. And suck up to the boss.

That's the trouble with being asked a question. You start to think about the most appropriate answer. And that can be either dangerous... or depressing.

Independent thinking & independent analysis of your problems by
Agamedes Consulting. Support for your thought:
email nick leth at gmail dot com

Friday, 4 September 2009

What is the Business of the Business?

In order to justify a budget, the business needs to know that the money will be spent on efforts to achieve desirable outcomes. In other words, know what you want to do then spend money on doing just that. Going back to consultant blather: define your organisational mission then budget to satisfy that mission.

Let's imagine that times are tight. Perhaps there's some sort of global financial crisis going on. For whatever reason, you decide that you need to spend less money. Where do you cut your budget?

Do you need new -- lateral -- thinking for your own problems?
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The area to reduce budgets is, anywhere that money is spent that does not support the organisational mission.

The links are broken

From the Health Department website: "Western Australia's public health system aims to ensure healthier, longer and better lives for all Western Australians and to protect the health of our community by providing a safe, high quality, accountable and sustainable health care system." (http://www.health.wa.gov.au/about/)

Write that on a whiteboard. Draw a circle round it. Think. How do we satisfy that mission?

"The six strategic directions or priority areas WA Health follows are: Healthy Workforce, Healthy Hospitals, Healthy Partnerships, Healthy Communities, Healthy Resources and Healthy Leadership." Write each of those on the whiteboard. Draw a circle round each. Draw a line between the first circle -- the mission statement -- and each of these six priority areas. Now we're starting to understand Health. For example:

Link the Healthy Workforce circle out to the next relevant statement, "Our health system workforce is the foundation of the delivery of health care..." This expands out to several aims and commitments. And then the published explanation ends. Let's look behind the scenes, to the land of endless possibilities...

"We commit to: Developing and deploying a statewide strategic workforce plan." Who is this "We"? Rather, who is actually developing and deploying? If there is a group within Health that has been told, "Develop and deploy a statewide workforce plan," then that group is essential to the mission of Health. If the government decides to scrap that particular commitment then that group may safely be sacked... Sorry... Their budget for development and deployment may be reduced to zero.

Who else is essential for this particular commitment?

Start drawing more circles and lines... Perhaps there is a need to document statewide workforce needs? Link it in to the mission statement. Identify who does that documentation. Give them a budget. Or, if the basic commitment goes, reduce that budget to zero.

Will we develop the plan through extensive consultation, or by central decree? Add the appropriately labelled and linked circles, link the circles to the people and groups required to do the work, budget accordingly. Does "workforce" include health professionals? internal and external professionals? support and ancillary staff? accountants, administrators and managers? Make the decisions, determine the scale of the effort, identify people and groups to do the work. Budget accordingly.

The key requirement is to link each and every commitment, direction, key area, task... to the people and resources required to do it. Then develop a budget.

If you want to cut dollars from the budget, look at the links back to essential commitments, back to the mission statement for the organisation. Which commitment will you cut? That is where you can reduce the budget.

Independent thinking & independent analysis of your problems by
Agamedes Consulting. Support for your thought:
email nick leth at gmail dot com

Old Enough to Fight and Die, Old Enough to Drink

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Should the drinking age be raised to 21? On the Letters page of The West today (4 Sep 09), Bernie Brown reminds us of the 1970s logic for reducing the drinking age to 18:

"Eighteen-year-olds were being conscripted to fight overseas... Man enough to die for their country but not man enough to handle alcohol."

Why are 18-year-olds selected for conscription? Because they are young and foolish and have not learnt to fear their own death. Because they are not so old that they have learnt to value their own life above all else. Because they are young enough to accept orders without asking questions based on their own life experiences. Because they may not yet be fixed in their belief that thou shalt not kill. Because they have not yet learnt that those in authority can still give stupid orders.

Actually, I have no problem with the preference for young soldiers. Though I am against conscription.

On the other hand... None of those reasons for selecting 18 year olds as soldiers seem to be good reasons for allowing 18 year olds to drink alcohol.

Independent thinking & independent analysis of your problems by
Agamedes Consulting. Support for your thought:
email nick leth at gmail dot com

Fighting Fire

When a bushfire threatens, do you attempt to fight the fire, or flee to safety? If the SES (or whichever group of appointed experts) decide that everyone should "flee" -- should that decision be enforced? Regulations have been suggested, to give Police the authority to force home-owners to flee. Some home-owners demand the right to remain and fight.

Do you need new -- lateral -- thinking for your own problems?
email nick leth at gmail dot com. Need solutions? No worries. Now.

What are the problems?

  • Home-owners may, in fact, be able to save their homes by staying to fight the fire.
  • Home-owners who stay may die in the bushfire.
  • Firefighters want to protect people from being burnt. Their lawyers demand that they do all that they can, to protect people from being burnt.
  • If you flee too late, you may be at more risk than if you stayed near your home.
  • It takes time and effort to remove a home-owner who does not want to move. This time could be better spent helping people who want to be helped.

Solution: allow freedom of choice

If a home-owner really believes that they want to stay and fight to protect their own home -- let them. Allow them that freedom to choose. At the same time, we need to allow the emergency services to get on with saving people who do want to be saved.

Provide a sign saying, "All people on this property have chosen to stay on this property and fight bushfires." (Better make it a fireproof sign.) The sign must be displayed prominently at the entrance to the property. People on that property will not be forced to move.

Emergency services will still warn them, that the recommendation is, to flee. The home-owners may, on being given the warning, choose to flee. After that warning, end of story: emergency services move on to protect those who want to be protected.

Independent thinking & independent analysis of your problems by
Agamedes Consulting. Support for your thought:
email nick leth at gmail dot com

Paying Peter to Stop Paying Paul

Do you need new -- lateral -- thinking for your own problems?
email nick leth at gmail dot com. Need solutions? No worries. Now.

"Private firms to find public sector cuts" says the headline in The West today (4 Sep 09). What a great idea, spend a heap of money on consultants to make meaningless cuts in the public service. Here's how it works:

  1. Government tells Police to cut 3%.
  2. Police offer cuts which will either (a) visibly reduce the effectiveness of practical policing, or (b) threaten public safety. The examples of (a) were a couple of months ago. The latest example of (b) was the decision to do high speed car driver training on public roads.
  3. Public are horrified at (a) the possible rise in unsolved crime, or (b) the threat to public safety.
  4. Government recognises possible loss of votes and is forced to back down on budget cut demands. Possibly to be followed by,
  5. Police cut a few areas that they had already wanted to dump.
  6. Government accepts the token gesture towards savings.
  7. Police get the money back by showing justification for extra funding in other high public profile areas.
  8. Accountants demonstrate savings "in identified areas", government publicises savings, total budget is the same or higher.
The demands for 3% budget cuts have several failings:
  • The cuts are initiated by accountants who do not understand the business.
  • Actual cuts can only be substantiated by accountants, who do not understand the business.
  • People who actually understand the business are too busy "doing" -- policing, treating, teaching, etc -- to waste their own time looking for costs to cut.
  • The obvious source of savings is to cut unneccessary services.
  • No-one has actually defined the necessary services from any government agency. So no-one knows what is not necessary.
  • So agency accountants are left to squabble with Treasury accountants who want to look good with government ministers who have passed the buck to external consultants. Who know even less about the business, so will make even more nonsensical cuts to possibly essential services.

Realistic Step One

Define the actual government requirements of an agency. (More on that in a later post.)

Realistic Step Two

Cut costs in areas which are not required by the government.

Independent thinking & independent analysis of your problems by
Agamedes Consulting. Support for your thought:
email nick leth at gmail dot com

Tuesday, 1 September 2009

Demands for a Nanny State

It's said -- okay, I won't claim to know by whom -- that Western Australia is a "nanny state". Even The West has occasionally mentioned this. Usually in negative terms, suggesting that being a nanny state is, a bad thing. Okay, again, I can't quote any of the articles that I have noticed. They may have been opinion pieces by the regular columnists.

Anyway... regardless of the facts...

On Tuesday 1 September 2009 The West, in its editorial, made demands for more nanny-state restrictions!

Under the headline, "Phone laws for drivers need to be consistent", The West discusses the suggestion that WA should ban mobile texting while driving. "It is," they write, "hard to argue against such a move." Which is another way of saying, "We need more nanny-state laws."

What do we really want?

Do you need new -- lateral -- thinking for your own problems?
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There seem to be two main thrusts in nanny-state laws against drivers: protecting the driver and passengers from themselves, and protecting other drivers from dangerous driving. In the first category are laws banning smoking in cars, insisting on use of seat belts, keeping arms inside the car. In the safety category are all the things which lessen our ability to drive safely: drinking, drugs, mobile phones...

In the safety category: what do we really want?

What we want, is to ensure that drivers drive safely enough to not cause accidents. As time goes on, we discover more and more ways in which drivers act to lessen their ability to drive safely. So what do we do? We pass laws to cover each and every potential cause of dangerous driving.

Back to basics

Most of us -- most of us drivers -- have a drivers licence. To get that licence we passed a driving test. The test was a means to test whether or not we could drive reasonably safely.

The driving test sets a standard. We pass the driving test by driving with an acceptable level of ability. We are given our drivers licence because we demonstrated the ability to drive without causing an accident.

When we drink, we run the risk of losing our ability to drive safely. If we can drive just as safely drunk as sober -- there would be no reason to ban drink driving.

When we take drugs, we run the risk of losing our ability to drive safely. Various drugs affect various people in various ways. Combinations of drugs (including alcohol) affect our ability to drive safely. Because of these combinations, it is difficult to write laws to accurately control our combinations of drugs and driving.

When we speak on the mobile phone, we may drive less safely. When we send an sms, we may be driving less safely. When we change the volume of the radio, we may be driving less safely... Where do we stop the nanny-state laws?

How many laws do we really need!

What do we really need?

There is a group of laws which aim to stop us driving dangerously. We have a set standard of acceptable driving: the level at which we can pass a driving test. Why not combine the two?

Pretend that you -- or, "someone else" -- is spotted driving dangerously. Worse yet, you have crashed your car. Were you breaking the law? Or, the real question, were you driving in a fashion which caused the accident? That is the real question.

Our current crop of nanny-state laws provide a list of "don'ts". What we really want to know is, were you driving worse than when you gained your drivers licence?

Here's the law that we need: "It is illegal to do anything that, if you did it during a driving test, would cause you to fail that test."

In practice: You are spotted doing "something" that looks risky. You redo your driving test -- while doing that same "something". If you pass the driving test then you were not breaking the law. If you fail the driving test then the "something" -- whatever it was -- is against the law.

If you can drink then drive safely: fine. If you can phone and text while still driving safely: no worries. If your driving becomes dangerous when you just tune the radio: then you tuning the car radio is dangerous driving and against the law.

One law covers every possible source of driver risk. That one law also takes account of individual abilities and of all the possible combinations of actions. You can, for example, be retested while drinking, talking and tuning the radio -- if that's what you were seen doing.

One simple law. And it tackles what we need. Not just the latest fad in driving distractions.

Independent thinking & independent analysis of your problems by
Agamedes Consulting. Support for your thought:
email nick leth at gmail dot com